FRASER VALLEY METIS SOCIETY
1. Definitions and Interpretation
1.1. In these Bylaws
“Act” means the Societies Act of British Columbia as amended from time to time;
“AGM” means the Annual General Meeting of the Society.
“Associate Member” means an individual who has a connection with the Métis Community in and wishes to enjoin with Métis Citizens in celebrating the Métis cultural heritage.
“Board” or “Board of Directors” means the directors of the Society “Bylaws” means these Bylaws as may be altered from time to time.
“Citizenship Act” means the Citizenship Act adopted and ratified by the Métis Citizen Members of the MNBC as it may be amended from time to time.
“Community” means those individuals who are related to each other through Métis connections of a historical, cultural, or traditional nature.
“Distinct from other Aboriginal Peoples” means distinct for cultural and nationhood purposes.
“Member” means a Métis Citizen who has applied for and has been accepted by the Board of Directors and is a Member in good standing of the Society.
“Métis Citizen” or “Citizen” as the case may be, means a person who self-identifies as Métis, is of historic Métis Nation Ancestry, is distinct from other Aboriginal peoples and is accepted by the Métis Nation as a Métis Citizen in accordance with the provisions of the Citizenship Act.
“Métis Nation” means the Aboriginal peoples descended from the Historic Métis Nation, which is now comprised of all Métis Nation Citizens and is one of the “aboriginal peoples of Canada” within s.35 of the Constitution Act of 1982.
“MNBC” means the governing body of the Métis Citizens in British Columbia which has as its Constitution the Constitution of the MNBC and which has as its administrative arm, the MPCBC.
“MPCBC” means the organization of that name which is registered as a society with the Registrar of Companies in British Columbia and which fulfills the administrative functions of the MNBC and is referred to as the MNBC` Secretariat.
“SGM” means a special general meeting of the Society.
Definitions in Act apply
1.2. The Definitions in the Act shall apply to these Bylaws.
Conflict with Act or regulations
1.3. Any conflict between the provisions of these Bylaws and the Act or the regulations to the Act the provisions of the Act or the regulations will prevail.
Application for membership
1.1. Individuals who claim Métis heritage, who self-identify as Métis, are of historic Métis Nation Ancestry, are distinct from other Aboriginal peoples may apply to the Board of Directors to be a Member of the Society.
1.2. Applications for membership are considered confidential.
Member in Good Standing
1.3. A Métis Citizen who, upon acceptance by the Board of Directors and payment of the applicable fee, if any, shall become a Member in good standing of the Society.
Reasons for Denial
1.4. Applicants whose applications for Métis Citizenship are denied shall be given written reasons for the denial.
Right to Appeal Decision
1.5. A person denied membership shall have the right to appeal the refusal to the General Membership or at the discretion of the Board.
Determination of Annual Dues
1.6. Annual Dues, if any, shall be determined by the Board of Directors.
1.7. Individuals who have a cultural, familial or historic connection with Members of the Society and who wish to enjoin with Métis Citizens in celebrating the Métis cultural heritage may apply to be an Associate Member in the Society by application to the Board of Directors.
1.8. Associate Members shall not be deemed to be Métis Citizens and shall not be entitled to a vote.
1.9. The Board of Directors shall review an application for Associate Membership and refuse Associ- ate Membership to any person for legitimate purposes.
1.10. Any Member may be suspended or removed from the Society or have their name removed from the list of the Members of the Society by a 3⁄4 majority present vote at an AGM or SGM called for that purpose if notice of that suspension or removal is given to that person at least 30 days prior to the AGM or SGM and that person has had an opportunity to give an oral and/or written re- sponse to the suspension or removal.
1.11. Notice of a suspension or removal shall be made to the Member being suspended or removed in a written document which describes in plain, unambiguous language the proposed suspension or removal and the reasons.
1.12. A Member shall not be suspended or removed from the Society or have their name removed from the list of Members in any way except as is set out in these Bylaws.
Time and place of general meeting
1. A general meeting must be held at the time and place that the Board determines.
2. Annual General Meetings (“AGM”) shall be held once per calendar year at a time, date, and location chosen by the Board of Directors.
Ordinary business at general meeting
3. Ordinary business to be conducted at a general meeting includes the following:
a) adoption of the rules of order;
b)consideration of any financial statements of the Society presented to the meeting;
c) consideration of officers, directors or auditor’s reports, if any;
d)election or appointment of directors when applicable;
e) appointment of an auditor, if required;
f) business arising out of a report of the directors not requiring the passing of a special resolution;
g) such other matters as shall be included on the Agenda for that AGM.
Special General Meetings
4. Special or Extraordinary General Meetings (“SGM”) shall be held when circumstances deemed required by the Board of Directors on seven (7) days’ notice to the Members.
5. Notice of each AGM, as well as the agenda for each AGM, shall be provided to the Members no less than fourteen (14) days before the date of the AGM.
1.6 Notice of a general meeting must be given to:
a) every member of the Society shown on the register of members on the day notice is given; and
b) the Métis Nation BC Regional Director
c) And for greater certainty no other person is entitled to receive notice of a general meeting.
1.7. All Members shall be entitled to attend and participate at an AGM or SGM. Only those Members who are 18 years of age or older on the date of the AGM or SGM; who has been a resident of Brit- ish Columbia for at least 6 months prior to the date of the AGM or SGM will be entitled to vote at a AGM or SGM.
1.8. The Chair for a general meeting shall be an individual appointed by the Board of Directors. If an individual is not appointed or is unavailable at the meeting the voting Members in attendance at the meeting shall elect an individual from the Members present at the meeting.
1.9. The quorum for the transaction of business at a general meeting is six (6) of the voting members.
1.10. If a quorum is not present within 30 minutes of the time set for the meeting, the meeting shall be adjourned to a date to be set but the Board of Directors and if a quorum is not present at that meeting within 30 minutes of the time set for that meeting, the Members who are present for that meeting constitute a quorum.
Methods of Voting
1.11. Voting at a general meeting shall be by show of hands unless a secret ballot vote is requested by a majority of the members in attendance.
1.12. Voting by proxy is not permitted.
1.13. All matters to be decided at a general meeting are decided by ordinary resolution and adopted by simple majority unless the matter is required, by these Bylaws to be decided by a special reso- lution or another resolution with a higher voting threshold.
1.1. The Board of Directors shall be comprised of no fewer than three (3) and no greater than nine (9) directors who shall, from among them, appoint a director to hold the office of President, who must be a Métis Citizen; Vice-President who also must be a Metis Citizen; Treasurer; Secretary and Di- rectors at Large.
1.2. All members of the Board of Directors must be Métis Citizens. Up to 25% of the Directors may be Associate Members.
1.3. The Board of Directors may include a youth representative who, being between 16 and 29 years of age may hold a position as a Board member.
Calling a Directors Meeting
1.4. A directors’ meeting may be called by the President or by two (2) other directors on seven (7) days’ notice unless that notice period is waived by the directors.
Quorum of Directors
1.5. 50% of the members of the Board of Directors shall constitute a quorum for a directors’ meeting
Conduct of Directors’ Meetings
1.6. The President of the Society and in his or her absence, the Vice-President shall be the Chairperson for meetings of the Board of Directors. In the event the President or Vice-President is not availa- ble or does not attend at a meeting of the Board of Directors, the directors in attendance at the meeting shall, upon confirming quorum, appoint a director from among them to be the chairperson for the meeting.
Responsibilities of Directors
1.7. The Board of Directors may exercise all the powers and do all the acts and things that the Society may do and may, in the exercise of their duties and on behalf of and in the name of the Society, raise or secure funds and the payment or repayment of money in the manner they decide.
1.8. The Board of Directors may institute annual Membership fees and such other fees or charges as are reasonable and necessary for application for membership or for the provision of services by the Society.
Ceasing to be a Director
1.9. An officer who has been appointed to hold an office as set out in Article 4.1 may be suspended or removed from office by a majority vote of the Board of Directors at attendance at a meeting of the Board called for that purpose. The suspension or removal of a director from a position as an officer does not suspend or remove that director from his or her position as a director.
1.10. A director may be removed from office:
a) when he or she is suspended, removed or deceased
b) when he or she is convicted of an offence carrying a penalty of two years or greater; or
c) when he or she has been removed by a majority vote of the Members in attendance and entitled to vote at an AGM or an SGM when notice of that director’s removal has been provided to the director prior to the AGM or SGM.
1.11. A director so suspended may appeal the suspension to the Senate whose decision shall be final and binding. A suspension may be with or without pay at the discretion of the Board of Direc- tors.
1.12. A director shall be given notice of any proposed resolution to remove or suspend that director and he or she shall be given an opportunity to speak to the Board of Directors or to the Society Members in attendance at an AGM or SGM where the removal or suspension will be subject to discussion and/or vote.
Directors May Fill Vacancy on the Board
1.13. The Board of Directors, by majority vote, shall appoint a Member or Associate Member to fill a vacancy on the Board of Directors and that person shall hold office for which there was a vacancy until a SGM called for that purpose or an AGM is held at which time nominations for the vacant position shall be accepted and the position filled by an election in accordance with the provisions of these Bylaws.
1.14. Unless funding is authorized at an AGM and after notice of same has been given, no director shall receive any remuneration for his/her services.
Election or appointment to Board positions
1.1. Subject to the provisions of these Bylaws a director’s term of office shall be no more than 2 years.
1.2. Directors shall be elected in an election held at the AGM in the year on which the term for those Directors shall expire or shall have expired.
1.3. The number of terms that a Member or Associate Member may hold office as a Member of the Board of Directors is unlimited.
A director may be suspended by a vote of the majority of the Members of the Board of Direc
1.4. Subject to the provisions of these Bylaws, any Member or Associate Member who is eighteen (18) years of age or older may, if qualified, be nominated and, if elected, hold office as a Board member, except in the case of a designated youth representative who may be between 16 and 29 years of age.
1.5. Associate Members shall not be entitled to a vote at elections.
1.6. Members shall be entitled to vote in an election for a member of the Board of Directors if that Member:
a) is 18 years of age or older as of the date of the election;
b)has been a resident of British Columbia for at least six (6) months prior to the date of the election; and
1.7. Members may obtain nomination papers for available positions on the Board of Directors from a member of the Board of Directors at least ten (10) days prior to the date of the AGM but may be nominated and allowed to stand for office from the floor at an AGM.
1.8. Member seeking a position on the Board shall be required to provide:
a) proof of British Columbia residency; and
b)proof of Community Membership or Associate Membership.
1.1. On the winding up or dissolution of the Society any and all assets remaining after all the just debts of the Community have been paid shall be transferred to a society having a charitable purpose similar to that of the Society. Any transfer of assets to such society shall be sufficient to discharge any and all obligations and responsibilities of the Society in relation to those assets.
1.1. These Bylaws shall only be amended by a Special Resolution requiring 75% of the Society Mem- bers in attendance at an AGM or SGM to approve, where no less than fifteen (15) days notice of the proposed amendment has been given.
1.2. Except as provided elsewhere in these Bylaws, all proposed amendments to the Bylaws must be registered with the Board of Directors no less than twenty (20) days prior to the date of the AGM or SGM and if approved, shall come into effect on the later of the date at which it is filed with the registrar of Societies or the date specified in the special resolution.
1.3. All amendments to the Bylaws shall be appended to the Bylaws.
Notice to Members and Directors
1.1. Notice is given to a member by the Society if the Society provides the notice to the member:
a) by personal delivery to the member;
b) by ordinary mail to the member’s registered address; or
c) if the member has provided an email address for that purpose, by email to that email address.
1.2. A notice to a member is deemed to have been received:
a) if delivered, on the day that the notice was delivered;
b) if sent by ordinary mail, on the second day (excluding Saturdays, Sundays and holidays) after
the email transmission of the notice was sent; and
c) if sent by email, on the next day (excluding Saturdays, Sundays and holidays) after the email
transmission of the notice was sent; and
d) if given by any other means agreed to by the Society and the member, on the day that the notice would, in the ordinary course, most likely have reached the terminus (but not necessarily the member himself or herself) of the means agreed upon.